Purchasing Department
- Studying the institute’s needs and market analysis, starting from listing requirements, identifying a suitable number of suppliers, obtaining price offers and updating them every 6 months, and finally organizing and approving the suppliers.
- Maintaining supplier data and measuring their compliance by reviewing their information and assessing adherence to specifications, delivery schedules, prices, and after-sales services; removing suppliers in case of violations according to the quality system procedures and forms.
- Defining specifications for each requirement, whether for institute consumption, students, laboratories, durable equipment, facility and vehicle maintenance, or external services.
- Compiling, issuing, and approving purchase requests according to the steps and forms outlined in the quality system.
- Procurement through tender / direct negotiation / auction.
- Establishing good relationships with serious and committed contractors.
Stores/Warehouses Department
- Inspection and final acceptance of purchased items.
- Storage and distribution.
- Returns and depreciation.
First: The Dean of the Institute annually approves the warehouse supply policy based on providing all the institute’s needs and requirements for all items and equipment to support programs according to the annual plan, ensuring work continuity and following quality procedures.